Job Description – Administrative Assistant

General description
The Administrative Assistant is responsible for taking care of an array of clerical and administrative duties to ensure the smooth running of the office, including, but are not limited to, providing support to the managers and employees in the office, performing daily workplace tasks such as handling the mail, as well as handling the company’s general organizational matters. You will be required to organize travel and meeting details for several staff, connect phone calls, prepare reports, and organize files. The chosen candidate will have excellent communication and organizational skills. Working knowledge of tools such as Excel and other office programs required. Applicants should be fluent in Mandarin.

 

Main Duties & Responsibilities:
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Assist in travel and accommodation arrangements
Record financial transactions, maintaining accurate records, co-operate with Accountant.
Schedule and book venues for in-house and external events
Assume responsibility for maintenance of office equipment, including computers, copy machines
Provide support to daily HR enquiries and initiatives, including daily attendance record summary and report, new Employee entry information collection, etc.
Perform other office duties assigned by supervisor

 

Essential Skills
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
Strong organization skills with a problem-solving attitude
Detail oriented and comfortable working in a fast-paced office environment
Strong attention to details and problem solving skills
Exceptional communication skills
Excellent time management skills and the ability to prioritize work
Drive, energy and initiative

 

Desirable Experience and/or Qualifications
A tertiary degree or certificate in finance, economics, marketing or commerce category is preferred
Proven work experience as an Adminsitrative Office, Administrator or similar role; More than one year working experience preferable
The ability to work both well in a team and autonomously
Prefer candidate have sound knowledge in financial products and financial markets.
Fluent in Mandarin, both speaking and writing

 

Other Information
This job description reflects the present requirements. The job description will be reviewed annually as part of the appraisal process. As duties and responsibilities change and develop, the job description will be subject to amendment in consultation with the owner.

 

Who is BMY Group?

Founded in 2009, with headquarters in Melbourne and a second office in Sydney housing our 30 team members, BMY Group is dedicated to providing first-class financial and investment news, information and analysis to local and overseas Chinese Investors for Australian markets. We now offer business and finance news and analysis across multiple platforms, with multimedia content, wealth management, and corporate advisory services to High-Net-Worth Individuals (HNWIs), Institutional Investors and enterprises through its subsidiaries: BMYG Media and BMYG Capital.
Currently, our main business covers three main areas:
· Wealth and funds management;
· Corporate advisory; and
· Financial Media.

Interested candidates should send their CV and cover letter to career@bmyg.com.au
Thank you.